Microfilm Interloan Service

United Counties of Leeds and Grenville Surrogate Court Records


Surrogate Court Records Available on Interloan

To View the Microfilm


Use the listings below to identify the reel of microfilm that contains the information that you need. You may then:

  • Consult the appropriate reel at our reading room 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5

or

  • Borrow the reel through the Interlibrary Loan Department of your public library. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. These reels cannot leave the borrowing library, so make sure to request them from a library that has a microfilm reader.

or

  • Purchase the appropriate microfilm reel directly from the Archives of Ontario. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. For purchasing details, write the Archives of Ontario, 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5 (put "Attention: Customer Services - Micrographics" on the envelope), telephone 416-327-1600 (call toll-free 1-800-668-9933 in Ontario only), fax 416-327-1999, or email reference@ontario.ca. For pricing information consult Customer Service Guide 105: Reproduction Services and Fees - Word, PDF.

 

Indexes - 1877 to 1953


The Indexes are organized by surname initial, then by the date that the deceased's estate was dispersed. Most indexes will provide the number of the deceased's estate file. However, some indexes will only list the register and page number where the estate file number is recorded (in these cases, you must next order the appropriate register for the date when the deceased's estate was probated).

In the table below, determine the reel of microfilm that you need and note the Microfilm Reference code. Please note that many estates were not dispersed until the spouse had died. Once you have the microfilm, search for the name alphabetically, then record the estate file number. Go to Estate Files to determine what microfilm to order to see the estate file.

  • 1786-1858: Files are arranged alphabetically. See microfilm MS 638, reels 26 to 29.

    You may also wish to consult RG 22 Appendix A25.

  • 1858-1877: No index to estate files is available. However, the indexed registers on microfilm GS 2, reels 80 and 81 may be used in their place.

  • 1877-1931: In the index, use the second estate File Number given in the NCB column, ignoring the page number (e.g. "45-287", the Estate File is #287).

 

Indexes - 1877 to 1953

Indexes Year(s) Archives of Ontario Microfilm Reference Number
Index 1877-1953 GS 2, Reel 79

 

Registers - 1906 to 1931


The registers, also known as Probate and Administration books, contain the courthouse's copy of the grants of Letters of Probate (for estates with wills) and of Administration (for estates without wills). Information about registers is normally only included in this list if they serve as the only index to the estate file or if they contain the only copy of the wills.

In the table below, identify the volume that covers the time period relevant to your search and note the Microfilm Reference code. Once you have received the microfilm, look up the relevant entry using the volume and page number found in the index.

 

Registers - 1906 to 1931

Registers Year(s) Archives of Ontario Microfilm Reference Number
Vol. 10 1906-1911 MS 887, Reel 1131
Vol. 11 1911-1917 MS 887, Reel 1132
Vols.11 (cont.)-12 1911-1919 MS 887, Reel 1133
Vols. 13 - 14 1919-1923 MS 887, Reel 1134
Vols. 14 (cont.)- 15 1921-1925 MS 887, Reel 1135
Vols. 16 - 17 1925-1929 MS 887, Reel 1136
Vols.17 (cont.)-18 1927-1931 MS 887, Reel 1137


 

Estate Files - 1786 to 1931


Estate files contain all the documents needed to grant Letters Probate or Letters of Administration, including the petition for probate or administration, the original signed Will, oaths of executors or administrators, tally of assets, and related evidence.

In the table below, identify the microfilm which covers the time period and estate file number relevant to your search. Use the indexes to determine the estate file number. Order the appropriate microfilm, citing the Microfilm Reference code. Once you have the microfilm, look for the estate file number, which usually appears at the beginning of each file on the docket wrapper, and may appear elsewhere throughout the file.

 

Estate Files - 1786 to 1931

Estate Files Year(s) Archives of Ontario Microfilm Reference Number
A - Cu 1786-1858 MS 638, Reel 26
Da - Ju 1786-1858 MS 638, Reel 27
K - Pu 1786-1858 MS 638, Reel 28
Q - Y 1786-1858 MS 638, Reel 29
1-65 1858-1862 GS 1, Reel 453
66-146 1862-1864 GS 1, Reel 454
147-241 1864-1867 GS 1, Reel 455
242-315 and retakes 1867-1869 GS 1, Reel 456
316-419 1869-1872 GS 1, Reel 457
420-522 1872-1874 GS 1, Reel 458
523-628 1874-1876 GS 1, Reel 459
629-723 1876-1878 GS 1, Reel 460
724-823 1878-1879 GS 1, Reel 461
824-925 1879-1881 GS 1, Reel 462
926-1031 1881-1882 GS 1, Reel 463
1032-1148 1882-1884 GS 1, Reel 464
1149-1262 1884-1886 GS 1, Reel 465
1263-1382 1886-1887 GS 1, Reel 466
1383-1487 1887-1888 GS 1, Reel 467
1488-1532 1889 GS 1, Reel 467A
1533-1600 1889-1890 GS 1, Reel 468
1601-1710 1890 GS 1, Reel 469
1711-1807 1890-1891 GS 1, Reel 470
1807-1922 1891-1892 GS 1, Reel 471
1923-2036 1892 GS 1, Reel 472
2037-2133 1892-1893 GS 1, Reel 473
2134-2236 1893-1894 GS 1, Reel 474
2237-2346 1894 GS 1, Reel 475
2347-2456 1894-1895 GS 1, Reel 476
2457-2568 1895-1896 GS 1, Reel 477
2560-2660 1896-1897 GS 1, Reel 478
2661-2712 1897 GS 1, Reel 415
2713-2827 1897-1898 GS 1, Reel 416
2828-2932 1898-1899 GS 1, Reel 417
2933-3041 1899-1900 GS 1, Reel 418
3042-3110 1900 GS 1, Reel 419
3185-3234 1900-1901 MS 887, Reel 989
3235-3407 1901-1902 MS 887, Reel 990
3408-3535 1902-1903 MS 887, Reel 991
3536-3646 1903-1904 MS 887, Reel 992
3647-3764 1904-1905 MS 887, Reel 993
3765-3890 1905-1906 MS 887, Reel 994
3891-4011 1906 MS 887, Reel 995
4012-4130A 1906-1907 MS 887, Reel 996
4131-4240 1907-1908 MS 887, Reel 997
4241-4357 1908 MS 887, Reel 998
4358-4478 1908-1909 MS 887, Reel 999
4479-4602D 1909-1910 MS 887, Reel 1000
4603-4718E 1910-1911 MS 887, Reel 1001
4719-4841B 1911 MS 887, Reel 1002
4842-4965 1911-1912 MS 887, Reel 1003
4966-5070 1912-1913 MS 887, Reel 1004
5071-5185 1913 MS 887, Reel 1005
5186-5304 1913-1914 MS 887, Reel 1006
5305-5424 1914-1915 MS 887, Reel 1007
5425-5557 1915 MS 887, Reel 1008
5558-5675A 1915-1916 MS 887, Reel 1009
5676-5790 1916-1917 MS 887, Reel 1010
5791-5897 1917-1918 MS 887, Reel 1011
5898-6018 1918 MS 887, Reel 1012
6019-6135 1918 MS 887, Reel 1013
6136-6261 1918-1919 MS 887, Reel 1014
6262-6378 1919 MS 887, Reel 1015
6379-6497 1919-1920 MS 887, Reel 1016
6498-6614 1920 MS 887, Reel 1017
6615-6729 1920-1921 MS 887, Reel 1018
6730-6857 1921-1922 MS 887, Reel 1019
6858-6990 1922 MS 887, Reel 1020
6991-7115 1922-1923 MS 887, Reel 1021
7116-7242 1923 MS 887, Reel 1022
7243-7369 1923-1924 MS 887, Reel 1023
7369A-7491 1924 MS 887, Reel 1024
7492-7622 1924-1925 MS 887, Reel 1025
7623-7730 1925 MS 887, Reel 1026
7731-7855 1925-1926 MS 887, Reel 1027
7856-7976 1926 MS 887, Reel 1028
7977-8092 (missing 8082) 1926-1927 MS 887, Reel 1029
8093-8210 (missing 8100) 1927 MS 887, Reel 1030
8211-8312
(missing 8233, 8289)
1927-1928 MS 887, Reel 1031
8313-8413 (missing 8380) 1928 MS 887, Reel 1032
8414-8506 (missing 8458) 1928-1929 MS 887, Reel 1033
8507-8601 (missing 8543, 8572) 1929 MS 887, Reel 1034
8602-8700 1929 MS 887, Reel 1035
8701-8797 (missing 8795) 1929-1930 MS 887, Reel 1036
8798-8889 1930 MS 887, Reel 1037
8890-8984 1930 MS 887, Reel 1038
8985-9032, 4835/11, 85, 72/29 (missing 9017) 1930-1931 MS 887, Reel 1039

Estate Files - 1932-1970


Estate Files processed between 1932 and 1970 are with the Archives of Ontario; they have not yet been microfilmed. To order a copy of all or part of an estate file please contact us with: the estate file number; year; name of county/district; and name of the deceased. Please include: your name; address; telephone number; and a brief description of what documents you would like copied (eg. the entire file, only the will, etc.). Also, please indicate if you need the copies to be certified.


Archives of Ontario
134 Ian Macdonald Blvd.
Toronto, Ontario
M7A 2C5
reference@ontario.ca

For details on photocopy charges, please see our Customer Service Guide 105: Reproduction Services and Fees - Word, PDF .

Estate files - after 1970


The estate files processed after 1970 have not yet been transferred to the Archives of Ontario. You must contact the courthouse listed below which originally dealt with that court matter.


Superior Court of Justice - Estates Division
550 King Street
Brockville, Ontario
K6V 3T2
613-345-5895

 

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