Surrogate Court Records Available on Interloan

• Registers - 1800-1933
  
  
• NCB - 1858-1941
  
  
• indexs - 1944-1967
  
  
• Estate Files
  • 1800-1930
  • 1931-1970
  • after 1970
• Additional Information on Researching Surrogate Court Records

Use the listings below to identify the reel of microfilm that contains the information that you need. You may then:

• Consult the appropriate reel at our reading room 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5

or

• Borrow the reel through the Interlibrary Loan Department of your public library. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. These reels cannot leave the borrowing library, so make sure to request them from a library that has a microfilm reader.

or

• Purchase the appropriate microfilm reel directly from the Archives of Ontario. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. For purchasing details, write the Archives of Ontario, 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5 (put "Attention: Customer Services - Micrographics" on the envelope), telephone 416-327-1600 (call toll-free 1-800-668-9933 in Ontario only), or Contact the Archives of Ontario at reference@ontario.ca. For pricing information consult Customer Service Guide 105: Reproduction Services and Fees - Word, PDF.

1800-1858:

The Estate Files are arranged alphabetically within each year. Besides the province-wide surname index in Inventory 22, Appendix A25, there is the index for the United Counties on microfilm GS 1, Reels 1251 to 1253. Note that the index to volume “A” (1800-1809) is damaged.

1858-1933:

Look up the deceased in the surname index of the appropriate Register, then go to the page indicated. You will find the Estate File number at the top of the transcript of the will.

1930-1941:

Estate File numbers may also be found in Series RG 22-197 (Stormont, Dundas and Glengarry United Counties Surrogate Court grant and non-contentious business books) on microfilm MS 8402.

1944-1967:

An alphabetical index is available in Series RG 22-195-0-4 (Stormont, Dundas and Glengarry United Counties Surrogate Court indexes) on microfilm MS 8422.  It will list the deceased's name, their estate file code, and year of probate or administration.

In the table below, determine the reel of microfilm that you need, by the Microfilm Reference code. Please note that many estates were not dispersed until the spouse had died. Once you have the microfilm, search for the name alphabetically, then record the estate file number. Go to Estate Files to determine what microfilm to order to see the estate file.

The registers, also known as Probate and Administration books, contain the courthouse's copy of the grants of Letters of Probate (for estates with wills) and of Administration (for estates without wills). Information about registers is normally only included in this list if they serve as the only index to the estate file or if they contain the only copy of the wills.

In the table below, identify the volume that covers the time period relevant to your search and order the appropriate microfilm, citing the Microfilm Reference code. Once you have received the microfilm, look up the relevant entry using the volume and page number found in the index.

Registers - 1800 to 1933

Registers	Year(s)	Archives of Ontario Microfilm Reference Number
Vols. A-C	1800-1842	GS 2, Reel 186
Vols. D-E	1842-1873	GS 2, Reel 187
Vol. F	1873-1880	GS 2, Reel 188
Vols. F-H	1880-1889	GS 2, Reel 189
Vols. I-J	1889-1894	GS 2, Reel 190
Vols. K-L	1894-1899	GS 2, Reel 191
Vol. M	1899-1902	GS 2, Reel 192
Vols. N to P	1902-1912	MS 887, Reel 1205
Vols. P to R	1909-1917	MS 887, Reel 1206
Vols. S to U	1917-1925	MS 887, Reel 1207
Vols. U to W	1922-1930	MS 887, Reel 1208
Vol. X	1930-1933	MS 887, Reel 1209

Non-Contentious Business (NCB) Books - 1858 to 1941

Registers	Year(s)	Archives of Ontario Microfilm Reference Number
Grant and NCB Book A	1858-1877	MS 8402
Grant and NCB Book B	1877-1894	MS 8402
Grant Book C	1895-1920	MS 8402
Grant Book D	1920-1941	MS 8402

The Indexes are organized by surname initial, then by the date that the deceased's estate was dispersed. Most indexes will provide the number of the deceased's estate file. However, some indexes will only list the register and page number where the estate file number is recorded .

Indexes - 1944 to 1967

Indexes	Year(s)	Archives of Ontario Microfilm Reference Number
RG 22-195-0-4	1944-1967	MS 8422

Estate files contain all the documents needed to grant Letters Probate or Letters of Administration, including the petition for probate or administration, the original signed Will, oaths of executors or administrators, tally of assets, and related evidence.

In the table below, identify the microfilm which covers the time period and estate file number relevant to your search. Use the indexes to determine the estate file number. Order the appropriate microfilm, citing the Microfilm Reference code. Once you have the microfilm, look for the estate file number, which usually appears at the beginning of each file on the docket wrapper, and may appear elsewhere throughout the file.

Estate Files - 1800 to 1930

Estate Files	Year(s)	Archives of Ontario Microfilm Reference Number
Within each year range, Estate Files are arranged alphabetically	1800-1821	GS 1, Reel 1251
	1822-1850	GS 1, Reel 1252
	1850-1858	GS 1, Reel 1253
0001-0071	1858-1864	GS 1, Reel 1253A
0072-0182	1864-1871	GS 1, Reel 1254
0183-0299	1871-1874	GS 1, Reel 1255
0300-0411	1874-1877	GS 1, Reel 1256
0412-0530	1877-1880	GS 1, Reel 1257
0531-0641	1880-1882	GS 1, Reel 1258
0642-0763	1882-1884	GS 1, Reel 1259
0764-0876	1884-1886	GS 1, Reel 1260
0877-0981	1886-1887	GS 1, Reel 1261
0982-1083	1887-1889	GS 1, Reel 1262
1084-1180	1889-1890	GS 1, Reel 1263
1181-1279	1890-1891	GS 1, Reel 1264
1280-1383	1891-1892	GS 1, Reel 1265
1384-1481	1892-1893	GS 1, Reel 1266
1482-1582	1893-1894	GS 1, Reel 1267
1583-1681	1894-1895	GS 1, Reel 1268
1682-1783	1895-1896	GS 1, Reel 1269
1784-1880	1896-1897	GS 1, Reel 1270
1881-1983	1897-1898	GS 1, Reel 1271
1984-2084	1898-1899	GS 1, Reel 1272
2085-2168	1899-1900	GS 1, Reel 1273
2169-2221	1900	GS 1, Reel 1274
2222-2314	1900-1901	MS 1639 (note: these estate files are in the second half of the reel, after Renfrew County estate files)
2315-2458	1901-1903	MS 1321
2459-2564	1903	MS 1322
2565-2679	1903-1904	MS 1340
2680-2792	1904-1905	MS 1341
2793-2909	1905-1906	MS 1347
2910-3028	1906-1907	MS 1348
3029-3138	1907-1908	MS 1349
3139-3256	1908	MS 1350
3257-3383	1908-1909	MS 1359
3384-3501	1909-1910	MS 1360
3502-3617	1910-1911	MS 1361
3618-3738	1911-1912	MS 1368
3739-3855	1912-1913	MS 1369
3856-3971	1913	MS 1370
3972-4095	1913-1914	MS 1371
4096-4219	1914-1915	MS 1372
4220-4333	1915-1916	MS 1373
4334-4439	1916	MS 1374
4440-4557	1916-1917	MS 1380
4558-4677	1917-1918	MS 1381
4678-4794	1918	MS 1382
4795-4914	1918-1919	MS 1383
4915-5034	1919	MS 1384
5035-5150	1919-1920	MS 1385
5151-5253	1920-1921	MS 1386
5254-5371	1921	MS 1393
5372-5496	1921-1922	MS 1394
5497-5619 (missing 5567)	1922	MS 1395
5620-5740	1922-1923	MS 1396
5741-5860	1923-1924	MS 1397
5861-5977	1924	MS 1398
5978-6082	1924-1925	MS 1399
6083-6208	1925-1926	MS 1406
6209-6329	1926	MS 1407
6330-6452	1926-1927	MS 1408
6453-6560	1927	MS 1409
6561-6681	1927-1918	MS 1419
6682-6797	1928	MS 1420
6798-6919	1928-1929	MS 1421
6920-7042	1929-1930	MS 1422
7043-7153	1930	MS 1423
7154-7217, 7041, 7057, 7066	1930	MS 1424

Estate Files processed between 1931 and 1970 are with the Archives of Ontario; they have not yet been microfilmed. To order a copy of all or part of an estate file please contact us with: the estate file number; year; name of county/district; and name of the deceased. Please include: your name; address; telephone number; and a brief description of what documents you would like copied (eg. the entire file, only the will, etc.). Also, please indicate if you need the copies to be certified.

Archives of Ontario
134 Ian Macdonald Blvd.
Toronto, Ontario
M7A 2C5
Email: reference@ontario.ca

For details on photocopy charges, please see our Customer Service Guide 105: Reproduction Services and Fees - Word, PDF .

The estate files processed after 1970 have not yet been transferred to the Archives of Ontario. You must contact the courthouse listed below which originally dealt with that court matter.
Superior Court of Justice - Estates Division
29 Second Street West
Cornwall, Ontario
K6J 1G3
613-933-7500

• Frequently Asked Questions About Wills and Estate Files

• Ontario Court of Probate and Surrogate Court Records: Wills and Estate Files - A Pathfinder

• Ontario Surrogate Court Records: Glossary of Legal Terms

• Superior Court of Justice: Courthouse Addresses and Telephone Numbers