Microfilm Interloan Service

United Counties of Stormont, Dundas and Glengarry Surrogate Court Records


Surrogate Court Records Available on Interloan

 

To View the Microfilm


Use the listings below to identify the reel of microfilm that contains the information that you need. You may then:

  • Consult the appropriate reel at our reading room 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5

or

  • Borrow the reel through the Interlibrary Loan Department of your public library. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. These reels cannot leave the borrowing library, so make sure to request them from a library that has a microfilm reader.

or

  • Purchase the appropriate microfilm reel directly from the Archives of Ontario. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. For purchasing details, write the Archives of Ontario, 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5 (put "Attention: Customer Services - Micrographics" on the envelope), telephone 416-327-1600 (call toll-free 1-800-668-9933 in Ontario only), fax 416-327-1999, or email reference@ontario.ca. For pricing information consult Customer Service Guide 105: Reproduction Services and Fees - Word, PDF.

How do I find the estate file number?


1800-1858:

The Estate Files are arranged alphabetically within each year. Besides the province-wide surname index in Inventory 22, Appendix A25, there is the index for the United Counties on microfilm GS 1, Reels 1251 to 1253. Note that the index to volume “A” (1800-1809) is damaged.

1858-1933:

Look up the deceased in the surname index of the appropriate Register, then go to the page indicated. You will find the Estate File number at the top of the transcript of the will.

1930-1941:

Estate File numbers may also be found in Series RG 22-197 (Stormont, Dundas and Glengarry United Counties Surrogate Court grant and non-contentious business books) on microfilm MS 8402.

1944-1967:

An alphabetical index is available in Series RG 22-195-0-4 (Stormont, Dundas and Glengarry United Counties Surrogate Court indexes) on microfilm MS 8422.  It will list the deceased's name, their estate file code, and year of probate or administration.

In the table below, determine the reel of microfilm that you need, by the Microfilm Reference code. Please note that many estates were not dispersed until the spouse had died. Once you have the microfilm, search for the name alphabetically, then record the estate file number. Go to Estate Files to determine what microfilm to order to see the estate file.

Registers - 1800 to 1933


The registers, also known as Probate and Administration books, contain the courthouse's copy of the grants of Letters of Probate (for estates with wills) and of Administration (for estates without wills). Information about registers is normally only included in this list if they serve as the only index to the estate file or if they contain the only copy of the wills.

In the table below, identify the volume that covers the time period relevant to your search and order the appropriate microfilm, citing the Microfilm Reference code. Once you have received the microfilm, look up the relevant entry using the volume and page number found in the index.

Registers - 1800 to 1933

Registers Year(s) Archives of Ontario Microfilm Reference Number
Vols. A-C 1800-1842 GS 2, Reel 186
Vols. D-E 1842-1873 GS 2, Reel 187
Vol. F 1873-1880 GS 2, Reel 188
Vols. F-H 1880-1889 GS 2, Reel 189
Vols. I-J 1889-1894 GS 2, Reel 190
Vols. K-L 1894-1899 GS 2, Reel 191
Vol. M 1899-1902 GS 2, Reel 192
Vols. N to P 1902-1912 MS 887, Reel 1205
Vols. P to R 1909-1917 MS 887, Reel 1206
Vols. S to U 1917-1925 MS 887, Reel 1207
Vols. U to W 1922-1930 MS 887, Reel 1208
Vol. X 1930-1933 MS 887, Reel 1209

Non-Contentious Business (NCB) Books - 1858 to 1941


Non-Contentious Business (NCB) Books - 1858 to 1941

Registers Year(s) Archives of Ontario Microfilm Reference Number
Grant and NCB Book A 1858-1877 MS 8402
Grant and NCB Book B 1877-1894 MS 8402
Grant Book C 1895-1920 MS 8402
Grant Book D 1920-1941 MS 8402

Indexes - 1944 to 1967


The Indexes are organized by surname initial, then by the date that the deceased's estate was dispersed. Most indexes will provide the number of the deceased's estate file. However, some indexes will only list the register and page number where the estate file number is recorded .

Indexes - 1944 to 1967

Indexes Year(s) Archives of Ontario Microfilm Reference Number
RG 22-195-0-4 1944-1967 MS 8422

Estate Files - 1800 to 1930


Estate files contain all the documents needed to grant Letters Probate or Letters of Administration, including the petition for probate or administration, the original signed Will, oaths of executors or administrators, tally of assets, and related evidence.

In the table below, identify the microfilm which covers the time period and estate file number relevant to your search. Use the indexes to determine the estate file number. Order the appropriate microfilm, citing the Microfilm Reference code. Once you have the microfilm, look for the estate file number, which usually appears at the beginning of each file on the docket wrapper, and may appear elsewhere throughout the file.

Estate Files - 1786 to 1930

Estate Files Year(s) Archives of Ontario Microfilm Reference Number
Within each year range, Estate Files are arranged alphabetically 1800-1821 GS 1, Reel 1251
1822-1850 GS 1, Reel 1252
1850-1858 GS 1, Reel 1253
0001-0071 1858-1864 GS 1, Reel 1253A
0072-0182 1864-1871 GS 1, Reel 1254
0183-0299 1871-1874 GS 1, Reel 1255
0300-0411 1874-1877 GS 1, Reel 1256
0412-0530 1877-1880 GS 1, Reel 1257
0531-0641 1880-1882 GS 1, Reel 1258
0642-0763 1882-1884 GS 1, Reel 1259
0764-0876 1884-1886 GS 1, Reel 1260
0877-0981 1886-1887 GS 1, Reel 1261
0982-1083 1887-1889 GS 1, Reel 1262
1084-1180 1889-1890 GS 1, Reel 1263
1181-1279 1890-1891 GS 1, Reel 1264
1280-1383 1891-1892 GS 1, Reel 1265
1384-1481 1892-1893 GS 1, Reel 1266
1482-1582 1893-1894 GS 1, Reel 1267
1583-1681 1894-1895 GS 1, Reel 1268
1682-1783 1895-1896 GS 1, Reel 1269
1784-1880 1896-1897 GS 1, Reel 1270
1881-1983 1897-1898 GS 1, Reel 1271
1984-2084 1898-1899 GS 1, Reel 1272
2085-2168 1899-1900 GS 1, Reel 1273
2169-2221 1900 GS 1, Reel 1274
2315-2458 1901-1903 MS 1321
2459-2564 1903 MS 1322
2565-2679 1903-1904 MS 1340
2680-2792 1904-1905 MS 1341
2793-2909 1905-1906 MS 1347
2910-3028 1906-1907 MS 1348
3029-3138 1907-1908 MS 1349
3139-3256 1908 MS 1350
3257-3383 1908-1909 MS 1359
3384-3501 1909-1910 MS 1360
3502-3617 1910-1911 MS 1361
3618-3738 1911-1912 MS 1368
3739-3855 1912-1913 MS 1369
3856-3971 1913 MS 1370
3972-4095 1913-1914 MS 1371
4096-4219 1914-1915 MS 1372
4220-4333 1915-1916 MS 1373
4334-4439 1916 MS 1374
4440-4557 1916-1917 MS 1380
4558-4677 1917-1918 MS 1381
4678-4794 1918 MS 1382
4795-4914 1918-1919 MS 1383
4915-5034 1919 MS 1384
5035-5150 1919-1920 MS 1385
5151-5253 1920-1921 MS 1386
5254-5371 1921 MS 1393
5372-5496 1921-1922 MS 1394
5497-5619 (missing 5567) 1922 MS 1395
5620-5740 1922-1923 MS 1396
5741-5860 1923-1924 MS 1397
5861-5977 1924 MS 1398
5978-6082 1924-1925 MS 1399
6083-6208 1925-1926 MS 1406
6209-6329 1926 MS 1407
6330-6452 1926-1927 MS 1408
6453-6560 1927 MS 1409
6561-6681 1927-1918 MS 1419
6682-6797 1928 MS 1420
6798-6919 1928-1929 MS 1421
6920-7042 1929-1930 MS 1422
7043-7153 1930 MS 1423
7154-7217, 7041, 7057, 7066 1930 MS 1424

Estate Files - 1931-1970


Estate Files processed between 1931 and 1970 are with the Archives of Ontario; they have not yet been microfilmed. To order a copy of all or part of an estate file please contact us with: the estate file number; year; name of county/district; and name of the deceased. Please include: your name; address; telephone number; and a brief description of what documents you would like copied (eg. the entire file, only the will, etc.). Also, please indicate if you need the copies to be certified.


Archives of Ontario
134 Ian Macdonald Blvd.
Toronto, Ontario
M7A 2C5
reference@ontario.ca

For details on photocopy charges, please see our Customer Service Guide 105: Reproduction Services and Fees - Word, PDF .

Estate Files - after 1970


The estate files processed after 1970 have not yet been transferred to the Archives of Ontario. You must contact the courthouse listed below which originally dealt with that court matter.
Superior Court of Justice - Estates Division
29 Second Street West
Cornwall, Ontario
K6J 1G3
613-933-7500

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