Priorities 2007 - 2010
We have established priorities in three key areas:
- Innovation in Bringing Our Past Alive
- Continue to develop and implement innovative strategies and customer service initiatives to make our records accessible to an ever-expanding audience.
- Promote and expand awareness and relevance of the Archives to diverse audiences. Read more
- Leadership in Promoting Excellence in Government Recordkeeping
- Provide leadership to strengthen accountability and transparency in government through implementation of the Archives and Recordkeeping Act, 2006.
- Work with our partners to provide direction and advice on the management of electronic records within government and develop strategies to improve our capability to preserve digital records and make them accessible to our customers. Read more
- Excellence in Custodial Strategies and Practices
- Continue to develop our collections to include records that reflect the full diversity of Ontario and its people.
- Continue to strengthen the physical and intellectual control of our records while preparing our collections for the move to our new facility.
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Achievement of the goals we have set in our three key priority areas will be facilitated by an expert, engaged and flexible workforce.
Innovation in Bringing Our Past Alive
The Archives of Ontario is committed to providing customer-focused, high quality and cost-effective services to our customers. Over the last three years, we have continued to modernize our operations to provide our customers with the services they need.
Over the next three years, we will continue to develop and implement innovative strategies and customer service initiatives to promote awareness and make our records accessible to an ever-expanding audience. We will continue our initiatives to bring our past alive in classrooms by establishing priorities and developing new resources.
We will look to reach ever-broadening audiences through innovative partnerships and as we prepare for our move in 2009, we will be developing a programming strategy which reflects the enhanced opportunities provided by our new facility.
We will :
- Develop and implement new access models to introduce the Archives to more audiences.
- Develop and implement strategies to collect improved information about our customers’ needs and expectations.
- Review and streamline systems and processes to better meet our customers’ needs.
- Streamline access to records for government customers.
- Continue to develop and promote online access to our records and services for both our public and government customers.
- Improve access to records by developing and implementing a digitization strategy.
- Work with partners to establish priorities for developing new educational resources for use in Ontario schools.
- Develop a plan to focus our outreach activities where they will have the greatest impact.
- Develop partnerships to showcase the Archives’ holdings in innovative ways.
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Leadership in Promoting Excellence in Government Recordkeeping
The Archives of Ontario provides leadership to promote and facilitate good recordkeeping by ministries and public bodies. Over the next three years, we will support ministries and public bodies as they implement the new Archives and Recordkeeping Act, 2006 by providing advice and expertise; developing guidelines, systems and tools; and identifying and addressing training needs.
Another key priority for the Archives over the next three years is to work with our partners within government to develop government-wide standards for electronic recordkeeping. In order to ensure that records are preserved for future Archives users, it is essential that standards, policies, and processes for the creation and management of electronic records are developed and communicated throughout the government of Ontario.
We will :
- Provide leadership to assist ministries and public bodies to implement the Archives and Recordkeeping Act, 2006.
- Develop and implement initiatives to assist ministries and agencies to manage their records more effectively.
- Work with ministries and agencies to develop a training program to support the development of records management expertise throughout government.
- Implement efficient and effective processes for updating records schedules which streamline the approvals process.
- Work with our partners to develop government-wide standards and best practices for electronic recordkeeping.
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Excellence in Custodial Strategies and Practices
The Archives has made significant changes over the last several years which have allowed us to strengthen the physical and intellectual control of our collections. Over the next three years, our priority will be to develop and implement strategies to ensure that our collections will be safely moved to our new facility in 2009. We are undertaking a complete survey of all of our holdings and will continue our preservation initiatives to prepare our collections for the move.
We will focus our acquisition activities on acquiring records that reflect the full diversity of Ontario and Ontarians. In order to ensure that archival records will be maintained for future generations of Archives users, we will also focus on developing the capacity and capability to effectively manage electronic archives.
We will continue to modernize our acquisition and description processes and to build capacity within the Archives, particularly in electronic records management and appraisal.
We will :
- Develop a comprehensive plan for the safe and efficient transfer of our holdings to our new facility.
- Complete a full survey of our collections to identify risks and prioritize preservation requirements.
- Make more records available to our customers by continuing our focus on records description.
- Give priority to the acquisition of records that reflect the diversity of Ontario and Ontarians by identifying gaps in our collections and seeking partnership opportunities.
- Improve the Archives’ capacity to acquire and manage electronic records.
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Expert, Engaged and Flexible Workforce
Achievement of the goals we have set in our three key priority areas will be facilitated by an expert, engaged and flexible workforce.
We will :
- Invite and foster staff engagement and participation.
- Continue to develop and adopt sustainable and robust work practices which provide value for the customer.
- Foster a culture of leadership at all levels of the organization.
- Continue to assess capacity and identify learning strategies to address gaps.
- Promote excellence in our staff through succession planning and effective recruitment and retention strategies.
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