| Archives
of Ontario
Customer Service Guide 107
It is very important to correctly cite the archival sources
used in any work that will be made available to others.
You and future researchers need a complete and accurate
citation to access or obtain copies of the same material.
Different disciplines and institutions may require differing
citation styles. This guide suggests a style for citing
archival records held by the Archives of Ontario. Each citation
is tailored to the archival source being used.
Published sources from the Archives Library can
be cited using the standard formats prescribed in guides
like The Chicago Manual of Style.
Tip: An accurate citation starts
when you order records in the Reading Rooms.
- Fill out your request slips with as much information
as possible, including the full Reference Code,
Title and Date of the item being requested. Consult
a Reference Archivist for assistance in filling
out your request slip.
- When you are finished with requested material,
keep the yellow copy of your request slip; it
will be helpful in writing your citation.
- The Reference Code can also be found on the
back of any copies you have ordered.
|
There
are two types of citations:
|
Footnotes/Endnotes |
Bibliographic
Entries |
- cite the specific source referred to in the
work
- information about the source is arranged from
the specific to the general
- each element of information is separated by
a comma.
|
- list the Fonds/Series consulted
- information about the Fonds/Series is arranged
from the general to the specific
- each element of information is separated by
a period.
|
|
Include the following elements of
information in this order:
- Description of the item (creator, title, date,
if known)
- Series title (for government records) or Fonds
and Series titles (for non-government records)
- Reference Code - as complete as possible, including
file, volume and box numbers when given (e.g.,
F 4335-0-2 or RG 1-16, vol. 6 or RG 13-345, box
22)
- Repository (Archives of Ontario).
|
Include the following elements of
information in this order:
- Repository (Archives of Ontario)
- Reference Code of Fonds/Series (e.g., F 4335
or RG 1-16 or RG 13-345)
- Series title (for government records) or Fonds
and Series titles (for non-government records)
- Optional - Description of the item (creator,
title, date) [see example 8](if footnote/endnote
is not created)
|
| |
Citation Examples
(N) - Footnote/Endnote Citation (B) - Bibliographic
Entry
If you need assistance with a specific citation, contact
a reference archivist at reference@ontario.ca.
1. File in a series of government records:
| N |
1 Defendant: Mazur, Paul;
Charged with High Treason, York County, 1915, Criminal
Assize Clerk criminal indictment file, RG 22-392-0-9038,
Archives of Ontario. |
| B |
Archives of Ontario. Series RG 22-392.
Criminal Assize Clerk criminal indictment files. |
2. File in a private fonds:
| N |
2 McKim Advertising - Barbara
Streisand, 1965, Job files, Elliott Research Corporation
fonds, F 245-23-0-20, Archives of Ontario. |
| B |
Archives of Ontario. F 245-23. Elliott
Research Corporation fonds. Job files. |
3. Item in a private fonds:
| N |
3 Diary entry, February
23, 1849, Sandford Fleming's diary, Sandford Fleming
family fonds, F 711, Series B, box MU 1050, Archives
of Ontario. |
| B |
Archives of Ontario. F 711 Series
B. Sandford Fleming family fonds. Sandford Fleming's
diary. |
4. File in a government records series, available on microfilm:
| N |
4 Estate file for Lucy
Maud Montgomery Macdonald, probated July 27, 1942,
York County Surrogate Court estate files, RG 22-305,
file #97664, Microfilm MS 584 reel 482, Archives
of Ontario. |
| B |
Archives of Ontario. Series RG 22-305.
York County Surrogate Court estate files. |
5. Photograph:
| N |
5 Elizabeth Fry, [photograph],
ca. 1850, Ontario Legislative Library print collection,
RG 49-33-0-0-24, Archives of Ontario. |
| B |
Archives of Ontario. Series RG 49-33.
Ontario Legislative Library print collection. |
6. Map:
| N |
6 Plan of Lot on Black
Bay, Lake Superior [Verso: "Surveyed for the
Silver Islet Co. in 1871"], August 1871, Lake
Superior Maps and Plans, Hugh Wilson fonds, C 271-1-0-0-14,
Archives of Ontario. |
| B |
Archives of Ontario. C 271-1. Hugh
Wilson fonds. Lake Superior Maps and Plans. |
7. Architectural record:
| N |
7 Osgoode Hall (Toronto,
Ont.), [architectural drawing], 1894-1895, Burke
and Horwood series, J. C. B. and E. C. Horwood fonds,
C 11-22, box K-17, Archives of Ontario. |
| B |
Archives of Ontario. C 11-22. J. C.
B. and E. C. Horwood fonds. Burke and Horwood series. |
8. Moving image:
| N |
8 Gene Autry at Farm, [motion
picture film], 1940, Hepburn family sound and moving
image material, Mitchell F. Hepburn fonds, F 10-1-0-4,
Archives of Ontario. |
| B |
Archives of Ontario. F 10-1-0-4. Mitchell
F. Hepburn fonds. Hepburn family sound and moving
image material. Gene Autry at Farm [motion picture
film]. 1940. (add item description if no footnote/endnote
is created) |
9. Sound recording:
| N |
9 Interview with Robert
F. Nixon, [sound recording], 1978, Ontario historical
studies series oral history program - political
interviews, RG 47-27-1-71.1, Archives of Ontario. |
| B |
Archives of Ontario. RG 47-27-1. Ontario
historical studies series oral history program -
political interviews. |
10. Documentary art:
| N |
10 "Burlington Bay",
[watercolour], June 1796, Elizabeth Simcoe - Sketches,
Simcoe family fonds, F 47-11-1-0-204, Archives of
Ontario. |
| B |
Archives of Ontario. F 47. Simcoe
family fonds. Elizabeth Simcoe - Sketches. |
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