Government of Ontario     |    

Ministry of Public and Business Service Delivery

Accessing Our Collections

Request for Permission to Publish, Exhibit or Broadcast

For guidance on when it is necessary to request permission to use material copied from the Archives of Ontario, please refer to Customer Service Guide 108 - Copyright and Your Research - Word, PDF.

All reproductions are subject to the Copyright Act of Canada. For more information please consult the Copyright Act available at:

Note: The Archives’ role is not to interpret the Copyright Act. Researchers must be aware of how copyright law may apply to their research and consult the Act when questions arise.It is the sole responsibility of all researchers to ensure they have appropriate copyright clearance for any materials to be published. All customers must read and abide by the Archives Public Policy on Copyright available at the front reception desk and online at `Copy Right Page`

Client Contact Information

I would like permission to use the following, as listed on the back of this form:

In the following:

Please provide the title or a description of the project.
For exhibitions or displays, please include the name and location of the gallery, museum or public space. For broadcasts, please provide the details of broadcast. For web sites, please provide the URL.

Request for Permission to Publish, Exhibit or Broadcast

Reference Code*
Title/Description of File or Item Date of Record(s)

* As provided in the Archives Descriptive Database or Visual Database

Researchers are responsible for maintaining complete and accurate citations of all items that are intended for use. Requests for permission to publish that are received without this information will not be processed.

The Archives can respond to requests only for original materials in our collection. When the Archives does not hold the original materials to which copyright applies, and the researcher wishes to publish, the researcher must seek permission to do so from the organization/person where the original material is held.

We do not administer Crown Copyright for other crown jurisdictions (e.g., Federal or from other Provinces). In those cases, you must go directly to the source. 

The Archives’ staff will assist you with this as much as available resources allow, but they can not always determine who holds copyright. When the copyright holder is not clearly known or locatable, the researcher is responsible for determining who holds copyright and for locating the copyright owner.

For more information regarding Copyright please consult the Archives of Ontario Public Policy on Copyright and Terms of Use for Archival Materials

Note: Permission requests are for one time use only. If you wish to re-issue, re-broadcast or re-publish, please submit another request form.

See below to add additional items.

On completion, please
and your response will be directed to the appropriate archivist.

This form is also available in pdf format if you would prefer to print that out and mail or fax in your request. Please send it to the address below.

Archives of Ontario
134 Ian Macdonald Blvd.,
Toronto, Ontario
M7A 2C5
Fax: 416-327-1999


Use the table below to add additional items.

Reference Code*
Title/Description of File or Item Date of Record(s)
* As provided in the Archives Descriptive Database or Visual Database