Carleton County Surrogate Court Records
Surrogate Court Records Available on Interloan
To View the Microfilm
Use the listings below to identify the reel of microfilm that contains the information that you need. You may then:
Consult the appropriate reel at our reading room 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5
or
Borrow the reel through the Interlibrary Loan Department of your public library. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. These reels cannot leave the borrowing library, so make sure to request them from a library that has a microfilm reader.
or
-
Purchase the appropriate microfilm reel directly from the Archives of Ontario. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. For purchasing details, write the Archives of Ontario, 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5 (put "Attention: Customer Services - Micrographics" on the envelope), telephone 416-327-1600 (call toll-free 1-800-668-9933 in Ontario only), or email reference@ontario.ca. For pricing information consult Customer Service Guide 105: Reproduction Services and Fees - Word, PDF.
Indexes - 1858 to 1969
This courthouse documented the estate files in indexes or in non-contentious business books (NCBs). The Indexes are organized by surname initial, then by the date that the deceased's estate was dispersed. Most indexes will provide the number of the deceased's estate file. However, some indexes will only list the register and page number where the estate file number is recorded (in these cases, you must next order the appropriate register for the date when the deceased's estate was probated).
In the table below, determine the reel of microfilm that you need and note the Microfilm Reference code. Please note that many estates were not dispersed until the spouse had died. Once you have the microfilm, search for the name alphabetically, then record the estate file number found in the NUMBER column to the left of the name (this should be a duplicate of the NCB number).
- 1842-1858: Use RG 22 Appendix A25 instead of the index.
- 1859-1952: From the index in the front of each NCB book, look up the page cited and use the APPLICATION number to the LEFT of the name (use the 1st number if two are given).
- NOTE: Estate Files up to #305 (pre-1869) are missing. Use the transcribed wills in Registers A and B on microfilm GS 2, Reel 19 instead, for this period. For files above #305 (1870-1931) from the index in the front of each Non-Contentious Business book, look up the page cited and use the APPLICATION number to the LEFT of the name (use the 1st number if two are given).
Once you have the number, go to Estate Files to determine what microfilm to order to see the estate file.
| Indexes | Year(s) | Archives of Ontario Microfilm Reference Number |
|---|---|---|
| NCB Books, V. A-D | 1858-1911 | GS 2, Reel 10 |
| NCB Books, Vols. E-F (5-6) | 1911-1922 | GS 2, Reel 11 |
| NCB Books, Vols. G-H (7-8) | 1922-1930 | GS 2, Reel 12 |
| NCB Books, Vols. I-K (9-11) | 1930-1938 | GS 2, Reel 13 |
| NCB Books, Vols. L-N (12-14) | 1938-1945 | GS 2, Reel 14 |
| NCB Books, Vols. O-Q (15-17) | 1945-1952 | GS 2, Reel 15 |
| NCB Books, Vols. R_t (18-20) | 1952-1957 | GS 2, Reel 16 |
| NCB Books, Vols. U-V (21-22) | 1957-1961 | GS 2, Reel 17 |
|
NCB Books, Vols. W (23)
And Indexes |
1961-1969 1963-1969 |
GS 2, Reel 18 |
Registers - 1842 to 1931
The registers, also known as Probate and Administration books, contain the courthouse's copy of the grants of Letters of Probate (for estates with wills) and of Administration (for estates without wills). Information about registers is normally only included in this list if they serve as the only index to the estate file or if they contain the only copy of the wills.
In the table below, identify the volume that covers the time period relevant to your search and note the Microfilm Reference code. Once you have received the microfilm, look up the relevant entry using the volume and page number found in the index.
Once you have the number, go to Estate Files to determine what microfilm to order to see the estate file.
| Registers | Year(s) | Archives of Ontario Microfilm Reference Number |
|---|---|---|
| Registers, Vol. A-C | 1842-1879 | GS 2, Reel 19 |
| Registers, Vol. D-E | 1879-1888 | GS 2, Reel 20 |
| Registers, Vol. F-G | 1888-1892 | GS 2, Reel 21 |
| Registers, Vol. H-I | 1892-1896 | GS 2, Reel 22 |
| Registers, Vol. J-K | 1896-1898 | GS 2, Reel 23 |
| Registers, Vol. L | 1898-1900 | GS 2, Reel 24 |
| Registers, Vol. M | 1900-1902 | GS 2, Reel 25 |
| Registers, Vol. N-P (14-16) | 1902-1906 | Ms 887, Reel 1066 |
| Registers, Vol. Q-S (17-19) | 1906-1909 | Ms 887, Reel 1067 |
| Registers, Vol. S (19) | 1908-1909 | Ms 887, Reel 1073 |
| Registers, Vol. T-Vol (20-22) | 1909-1913 | Ms 887, Reel 1068 |
| Registers, Vol. W-X (23-24) Registers, Y (25) |
1913-1917 | Ms 887, Reel 1069 |
| Registers, Vol. Y (25) cont. Registers, Vol. Z (26), Registers, Vol. 27. |
1917-1919 | Ms 887, Reel 1070 |
| Registers, Vol. 28-29, Registers, Vol. 30 |
1919-1922 | Ms 887, Reel 1071 |
| Registers, Vol. 30 cont. Registers, Vol. 31, 32 |
1921-1924 | Ms 887, Reel 1072 |
| Registers, Vol. 32 cont. Registers, Vol. 33-34 |
1924-1926 | Ms 887, Reel 1073 |
| Registers, Vol. 35-36 | 1926-1928 | Ms 887, Reel 1074 |
| Registers, Vol. 37-38 | 1929-1931 | Ms 887, Reel 1075 |
Estate Files - 1870 to 1931
Estate files contain all the documents needed to grant Letters Probate or Letters of Administration, including the petition for probate or administration, the original signed Will, oaths of executors or administrators, tally of assets, and related evidence.
In the table below, identify the microfilm which covers the time period and estate file number relevant to your search. Use the indexes to determine the estate file number. Order the appropriate microfilm, citing the Microfilm Reference code. Once you have the microfilm, look for the estate file number, which usually appears at the beginning of each file on the docket wrapper, and may appear elsewhere throughout the file.
| Estate Files | Year(s) | Archives of Ontario Microfilm Reference Number |
|---|---|---|
| 306-392 | 1870-1872 | GS 1, Reel 764 |
| 393-534 | 1872-1874 | GS 1, Reel 765 |
| 535-661 | 1874-1876 | GS 1, Reel 766 |
| 662-792 | 1876-1878 | GS 1, Reel 767 |
| 793-921 | 1878-1880 | GS 1, Reel 768 |
| 922-1052 | 1880-1883 | GS 1, Reel 769 |
| 1053-1187 | 1883-1885 | GS 1, Reel 770 |
| 1188-1314 | 1885-1886 | GS 1, Reel 771 |
| 1315-1444 | 1886-1887 | GS 1, Reel 772 |
| 1445-1564 | 1887-1888 | GS 1, Reel 773 |
| 1565-1691 | 1888-1889 | GS 1, Reel 774 |
| 1692-1819 | 1889-1890 | GS 1, Reel 775 |
| 1820-1930 | 1890-1891 | GS 1, Reel 776 |
| 1931-2049 | 1891-1892 | GS 1, Reel 777 |
| 2050-2164 | 1892 | GS 1, Reel 778 |
| 2165-2281 | 1892-1893 | GS 1, Reel 779 |
| 2282-2390 | 1893 | GS 1, Reel 780 |
| 2391-2492 | 1893-1894 | GS 1, Reel 781 |
| 2493-2605 | 1894-1895 | GS 1, Reel 782 |
| 2606-2729 | 1895 | GS 1, Reel 783 |
| 2730-2846 | 1896 | GS 1, Reel 784 |
| 2847-2964 | 1896-1897 | GS 1, Reel 785 |
| 2965-3085 | 1897 | GS 1, Reel 786 |
| 3086-3190 | 1897-1898 | GS 1, Reel 787 |
| 3191-3300 | 1898-1899 | GS 1, Reel 788 |
| 3301-3418 | 1899 | GS 1, Reel 789 |
| 3419-3519 | 1899-1900 | GS 1, Reel 790 |
| 3520-3618 | 1900 | GS 1, Reel 791 |
| 3619-3681 | 1900 | GS 1, Reel 792 |
| 3682-3834 | 1901 | MS 887, Reel 282 |
| 3835-4011 | 1901-1902 | MS 887, Reel 283 |
| 4012-4153 | 1902-1903 | MS 887, Reel 284 |
| 4154-4284 | 1903 | MS 887, Reel 285 |
| 4271 | 1903 | MS 887, Reel 286 |
| 4284-4417, 4271 | 1903-1904 | MS 887, Reel 286 |
| 4418-4534 | 1904-1905 | MS 887, Reel 287 |
| 4535-4659 | 1905 | MS 887, Reel 288 |
| 4660-4799 | 1905-1906 | MS 887, Reel 289 |
| 4800-4938 | 1906 | MS 887, Reel 290 |
| 4939-5067 | 1906-1907 | MS 887, Reel 291 |
| 5068-5136 | 1907 | MS 887, Reel 292 |
| 5137-5271 | 1907 | MS 887, Reel 293 |
| 5272-5405 | 1907-1908 | MS 887, Reel 294 |
| 5406-5535 | 1908 | MS 887, Reel 295 |
| 5536-5671 | 1908-1909 | MS 887, Reel 296 |
| 5672-5809 | 1909 | MS 887, Reel 297 |
| 5810-5955 | 1909-1910 | MS 887, Reel 298 |
| 5956-6086 | 1910 | MS 887, Reel 299 |
| 6087-6225 | 1910-1911 | MS 887, Reel 300 |
| 6226-6374 | 1911 | MS 887, Reel 301 |
| 6375-6528 | 1911-1912 | MS 887, Reel 302 |
| 6529-6666 | 1912 | MS 887, Reel 303 |
| 6667-6807 | 1912-1913 | MS 887, Reel 304 |
| 6808-6950 | 1913 | MS 887, Reel 305 |
| 6951-7016 | 1913 | MS 887, Reel 306 |
| 7017-7160 | 1913-1914 | MS 887, Reel 307 |
| 7161-7297 | 1914 | MS 887, Reel 308 |
| 7298-7432 | 1914-1915 | MS 887, Reel 309 |
| 7432A-7482 | 1915 | MS 887, Reel 310 |
| 7483-7623 | 1915 | MS 887, Reel 311 |
| 7624-7757 | 1915-1916 | MS 887, Reel 312 |
| 7758-7892 | 1916 | MS 887, Reel 313 |
| 7893-8029 | 1916 | MS 887, Reel 314 |
| 8030-8149 | 1916-1917 | MS 887, Reel 315 |
| 8150-8281 | 1917 | MS 887, Reel 316 |
| 8282-8409 | 1917 | MS 887, Reel 317 |
| 8410-8538 | 1917-1918 | MS 887, Reel 318 |
| 8539-8673 | 1918 | MS 887, Reel 319 |
| 8674-8801 | 1918 | MS 887, Reel 320 |
| 8802-8933 | 1918 | MS 887, Reel 321 |
| 8934-8998 | 1918-1919 | MS 887, Reel 322 |
| 8999-9132 | 1919 | MS 887, Reel 323 |
| 9133-9269 | 1919 | MS 887, Reel 324 |
| 9270-9400 | 1919 | MS 887, Reel 325 |
| 9401-9528 | 1919-1920 | MS 887, Reel 326 |
| 9529-9656 | 1920 | MS 887, Reel 327 |
| 9657-9794 | 1920 | MS 887, Reel 328 |
| 9795-9929 | 1920 | MS 887, Reel 329 |
| 9930-9973 | 1920-1921 | MS 887, Reel 330 |
| 9974-10105 | 1921 | MS 887, Reel 331 |
| 10106-10236 | 1921 | MS 887, Reel 332 |
| 10237-10356 | 1921 | MS 887, Reel 333 |
| 10357-10490 | 1921-1922 | MS 887, Reel 334 |
| 10491-10623 | 1922 | MS 887, Reel 335 |
| 10624-10751 | 1922 | MS 887, Reel 336 |
| 10752-10877 | 1922 | MS 887, Reel 337 |
| 10878-11000 | 1922-1923 | MS 887, Reel 338 |
| 11001-11125 | 1923 | MS 887, Reel 339 |
| 11126-11185 | 1923 | MS 887, Reel 340 |
| 11186-11313 | 1923 | MS 887, Reel 341 |
| 11314-11438 | 1923 | MS 887, Reel 342 |
| 11439-11559 | 1923-1924 | MS 887, Reel 343 |
| 11560-11680 | 1924 | MS 887, Reel 344 |
| 11681-11802 | 1924 | MS 887, Reel 345 |
| 11803-11911 | 1924-1925 | MS 887, Reel 346 |
| 11912-12032 | 1925 | MS 887, Reel 347 |
| 12033-12085 | 1925 | MS 887, Reel 348 |
| 12086-12213 | 1925 | MS 887, Reel 349 |
| 12214-12339 | 1925 | MS 887, Reel 350 |
| 12340-12461 | 1925-1926 | MS 887, Reel 351 |
| 12462-12581 | 1926 | MS 887, Reel 352 |
| 12582-12701 | 1926 | MS 887, Reel 353 |
| 12702-12824 | 1926 | MS 887, Reel 354 |
| 12825-12942 | 1926-1927 | MS 887, Reel 355 |
| 12943-13057 | 1927 | MS 887, Reel 356 |
| 13057-13183 | 1927 | MS 887, Reel 357 |
| 13184-13302 | 1927 | MS 887, Reel 358 |
| 13303-13405 | 1927-1928 | MS 887, Reel 359 |
| 13406-13505 | 1928 | MS 887, Reel 360 |
| 13506-13599 | 1928 | MS 887, Reel 361 |
| 13600-13695 | 1928 | MS 887, Reel 362 |
| 13696-13796 | 1928 | MS 887, Reel 363 |
| 13797-13901 | 1928-1929 | MS 887, Reel 364 |
| 13902-14002 | 1929 | MS 887, Reel 365 |
| 14003-14104 | 1929 | MS 887, Reel 366 |
| 14105-14205 | 1929 | MS 887, Reel 367 |
| 14206-14303 | 1929 | MS 887, Reel 368 |
| 14304-14399 | 1929-1930 | MS 887, Reel 369 |
| 14400-14498 | 1930 | MS 887, Reel 370 |
| 14499-14602 | 1930 | MS 887, Reel 371 |
| 14603-14701 | 1930 | MS 887, Reel 372 |
| 14702-14804 | 1930 | MS 887, Reel 373 |
| 14805-14903 | 1930 | MS 887, Reel 374 |
| 14904-14908 | 1930-1931 | MS 887, Reel 375 |
Estate Files - 1932-1970
Estate Files processed after 1931 and more than 40 years ago are with the Archives of Ontario; they have not yet been microfilmed. To order a copy of all or part of an estate file please contact us with: the estate file number; year; name of county/district; and name of the deceased. Please include: your name; address; telephone number; and a brief description of what documents you would like copied (eg. the entire file, only the will, etc.). Also, please indicate if you need the copies to be certified.
Archives of Ontario
134 Ian Macdonald Blvd.
Toronto, Ontario
M7A 2C5
reference@ontario.ca
For details on photocopy charges, please see our Customer Service Guide 105: Reproduction Services and Fees - Word, PDF .
Estate Files - after 1970
The estate files processed after 1970 have not yet been transferred to the Archives of Ontario. You must contact the courthouse listed below which originally dealt with that court matter.
Superior Court of Justice - Estates Division
161 Elgin Street, 2nd Floor
Ottawa, Ontario
K2P 2K1
613-239-1560