Ontario County Surrogate Court Records
Surrogate Court Records Available on Interloan
To View the Microfilm
Use the listings below to identify the reel of microfilm that contains the information that you need. You may then:
Consult the appropriate reel at our reading room 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5
or
Borrow the reel through the Interlibrary Loan Department of your public library. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. These reels cannot leave the borrowing library, so make sure to request them from a library that has a microfilm reader.
or
-
Purchase the appropriate microfilm reel directly from the Archives of Ontario. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. For purchasing details, write the Archives of Ontario, 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5 (put "Attention: Customer Services - Micrographics" on the envelope), telephone 416-327-1600 (call toll-free 1-800-668-9933 in Ontario only), or email reference@ontario.ca. For pricing information consult Customer Service Guide 105: Reproduction Services and Fees - Word, PDF.
Indexes - 1854 to 1970
The Indexes are organized by surname initial, then by the date that the deceased's estate was dispersed. Most indexes will provide the number of the deceased's estate file. However, some indexes will only list the register and page number where the estate file number is recorded (in these cases, you must next order the appropriate register for the date when the deceased's estate was probated).
In the table below, determine the reel of microfilm that you need and note the Microfilm Reference code. Please note that many estates were not dispersed until the spouse had died. Once you have the microfilm, search for the name alphabetically, then record the estate file number. Use the index (GS 2, reel 129) to locate the file number in the NUMBER column on the far right.
- For 1854-1858 you may wish to consult RG 22 Appendix A25 instead of the index.
Go to Estate Files to determine what microfilm to order to see the estate file.
| Indexes | Year(s) | Archives of Ontario Microfilm Reference Number |
|---|---|---|
| Index | 1854-1970 | GS 2, Reel 129 |
Registers - 1854 to 1902
The registers, also known as Probate and Administration books, contain the courthouse's copy of the grants of Letters of Probate (for estates with wills) and of Administration (for estates without wills). Information about registers is normally only included in this list if they serve as the only index to the estate file or if they contain the only copy of the wills.
In the table below, identify the volume that covers the time period relevant to your search and note the Microfilm Reference code. Once you have received the microfilm, look up the relevant entry using the volume and page number found in the index.
| Registers | Year(s) | Archives of Ontario Microfilm Reference Number |
|---|---|---|
| Probate Book | 1854-1865 | GS 2, Reel 130 |
| Probate Book | 1865-1875 | GS 2, Reel 131 |
| Probate Book | 1875-1882 | GS 2, Reel 132 |
| Probate Book | 1882-1888 | GS 2, Reel 133 |
| Probate Book | 1888-1893 | GS 2, Reel 134 |
| Probate Book | 1893-1897 | GS 2, Reel 135 |
| Probate Book | 1897-1902 | GS 2, Reel 136 |
Estate Files - 1854 to 1930
Estate files contain all the documents needed to grant Letters Probate or Letters of Administration, including the petition for probate or administration, the original signed Will, oaths of executors or administrators, tally of assets, and related evidence.
In the table below, identify the microfilm which covers the time period and estate file number relevant to your search. Use the indexes to determine the estate file number. Order the appropriate microfilm, citing the Microfilm Reference code. Once you have the microfilm, look for the estate file number, which usually appears at the beginning of each file on the docket wrapper, and may appear elsewhere throughout the file.
| Estate Files | Year(s) | Archives of Ontario Microfilm Reference Number |
|---|---|---|
| 1-101 | 1854-1858 | GS 1, Reel 1144 |
| 102-198 | 1858-1861 | GS 1, Reel 1145 |
| 199-284 | 1861-1863 | GS 1, Reel 1146 |
| 285-379 | 1863-1866 | GS 1, Reel 1147 |
| 380-486 | 1866-1868 | GS 1, Reel 1148 |
| 487-603 | 1868-1870 | GS 1, Reel 1149 |
| 604-717 | 1870-1872 | GS 1, Reel 1150 |
| 718-834 | 1872-1874 | GS 1, Reel 1151 |
| 835-955 | 1874-1875 | GS 1, Reel 1152 |
| 957-1069 | 1875-1877 | GS 1, Reel 1153 |
| 1070-1193 | 1877-1878 | GS 1, Reel 1154 |
| 1194-1313 | 1878-1880 | GS 1, Reel 1155 |
| 1314-1436 | 1880-1881 | GS 1, Reel 1156 |
| 1437-1556 | 1881-1883 | GS 1, Reel 1157 |
| 1557-1674 | 1883-1884 | GS 1, Reel 1158 |
| 1675-1791 | 1884-1886 | GS 1, Reel 1159 |
| 1792-1906 | 1886-1887 | GS 1, Reel 1160 |
| 1907-2018 | 1887-1888 | GS 1, Reel 1161 |
| 2019-2132 | 1888-1889 | GS 1, Reel 1162 |
| 2133-2240 | 1889-1890 | GS 1, Reel 1163 |
| 2241-2354 | 1890-1891 | GS 1, Reel 1164 |
| 2355-2457 | 1891-1892 | GS 1, Reel 1165 |
| 2458-2552 | 1892-1893 | GS 1, Reel 1166 |
| 2553-2645 | 1893-1894 | GS 1, Reel 1167 |
| 2646-2741 | 1894-1895 | GS 1, Reel 1168 |
| 2742-2837 | 1895-1896 | GS 1, Reel 1169 |
| 2838-2933 | 1896 | GS 1, Reel 1170 |
| 2934-3025 | 1896-1897 | GS 1, Reel 1171 |
| 3026-3118 | 1897-1898 | GS 1, Reel 1172 |
| 3119-3191 | 1898-1899 | GS 1, Reel 1173 |
| 3192-3284 | 1899-1900 | GS 1, Reel 1174 |
| 3285-3380 | 1900 | GS 1, Reel 1175 |
| 3381-3394 | 1900 | GS 1, Reel 1176 |
| 3395-3512 | 1901 | MS 887, Reel 1715 |
| 3513-3631 | 1901-1902 | MS 887, Reel 1716 |
| 3632-3731 | 1902-1903 | MS 887, Reel 1717 |
| 3732-3829 | 1903-1904 | MS 887, Reel 1718 |
| 3830-3920 | 1904-1905 | MS 887, Reel 1719 |
| 3921-4024 | 1905-1906 | MS 887, Reel 1720 |
| 4025-4132 | 1906-1907 | MS 887, Reel 1721 |
| 4133-4233 | 1907 | MS 887, Reel 1722 |
| 4234-4331 | 1907-1908 | MS 887, Reel 1723 |
| 4332-4432 | 1908-1909 | MS 887, Reel 1724 |
| 4433-4528 | 1909-1910 | MS 887, Reel 1725 |
| 4529-4623 | 1910 | MS 887, Reel 1726 |
| 4624-4726 | 1910-1911 | MS 887, Reel 1727 |
| 4720-4817 | 1911-1912 | MS 887, Reel 1728 |
| 4818-4910 | 1912 | MS 887, Reel 1729 |
| 4911-5018 | 1912-1913 | MS 887, Reel 1730 |
| 5019-5124 | 1913-1914 | MS 887, Reel 1731 |
| 5125-5233 | 1914 | MS 887, Reel 1732 |
| 5234-5344 | 1914-1915 | MS 887, Reel 1733 |
| 5345-5456 | 1915-1916 | MS 887, Reel 1734 |
| 5457-5567 | 1916 | MS 887, Reel 1735 |
| 5568-5676 | 1916-1917 | MS 887, Reel 1736 |
| 5677-5713 | 1917 | MS 887, Reel 1737 |
| 5714-5844 | 1917-1918 | MS 887, Reel 1738 |
| 5845-5931 | 1918 | MS 887, Reel 1739 |
| 5932-6043 | 1918-1919 | MS 887, Reel 1740 |
| 6044-6153 | 1919-1920 | MS 887, Reel 1741 |
| 6154-6244 | 1920 | MS 887, Reel 1742 |
| 6245-6345 | 1920-1921 | MS 887, Reel 1743 |
| 6346-6447 | 1921 | MS 887, Reel 1744 |
| 6448-6550 | 1921-1922 | MS 887, Reel 1745 |
| 6550-6657 | 1922 | MS 887, Reel 1746 |
| 6658-6761 | 1922-1923 | MS 887, Reel 1747 |
| 6762-6856 | 1923 | MS 887, Reel 1748 |
| 6857-6965 | 1923-1924 | MS 887, Reel 1749 |
| 6966-7071 | 1924 | MS 887, Reel 1750 |
| 7072-7184 | 1924-1925 | MS 887, Reel 1751 |
| 7185-7290 | 1925 | MS 887, Reel 1752 |
| 7291-7385 | 1925-1926 | MS 887, Reel 1753 |
| 7386-7498 | 1926 | MS 887, Reel 1754 |
| 7499-7604 | 1926-1927 | MS 887, Reel 1755 |
| 7605-7706 | 1927 | MS 887, Reel 1756 |
| 7707-7802 | 1927-1928 | MS 887, Reel 1757 |
| 7803-7897 | 1928 | MS 887, Reel 1758 |
| 7898-8009 | 1928-1929 | MS 887, Reel 1759 |
| 8010-8116 | 1929 | MS 887, Reel 1760 |
| 8117-8223 | 1929-1930 | MS 887, Reel 1761 |
| 8224-8332 | 1930 | MS 887, Reel 1762 |
| 8333-8442 | 1930 | MS 887, Reel 1763 |
| 8443-8445 | 1930 | MS 887, Reel 1764 |
Estate Files – 1931-1970
Estate Files processed between 1931 and 1970 are with the Archives of Ontario; they have not yet been microfilmed. To order a copy of all or part of an estate file please contact us with: the estate file number; year; name of county/district; and name of the deceased. Please include: your name; address; telephone number; and a brief description of what documents you would like copied (eg. the entire file, only the will, etc.). Also, please indicate if you need the copies to be certified.
Archives of Ontario
134 Ian Macdonald Blvd.
Toronto, Ontario
M7A 2C5
reference@ontario.ca
For details on photocopy charges, please see our Customer Service Guide 105: Reproduction Services and Fees - Word, PDF .
Estate Files – after 1970
The estate files processed after 1970 have not yet been transferred to the Archives of Ontario. You must contact the courthouse listed below which originally dealt with that court matter.
Superior Court of Justice - Estates Division
605 Rossland Road East
Whitby, Ontario
L1N 9G7
905-430-5800
Before 15/10/1973 see Northumberland & Durham