Description of a File or Item


This description provides brief information about a paper file or an item such as a letter, a sound, video or film recording, a photograph, map, or an architectural drawing. The description also includes  information on how to order the file or item.

The description provides brief information about the file or item such as:

  • title
  • the date it was created
  • information about how to order the file or item
  • a link to the description of the group of archival records of which the file or item forms a part
  • the access status of the group of records to which the file/item belongs
  • ordering information

Full Display of Description of a File or Item

To order a file or item, note:

  • the title of the file or item
  • the reference code and container number (usually a barcode) found in the “Location and Ordering” field
  • any restrictions on the item mentioned in the restrictions field.

For more information on viewing archival records, please see Requesting and Viewing Archival Records.

For more information on how archival records are organized, please see How Archival Records Are Organized.