Government of Ontario

Ontario.ca     |    


Ministry of Government and Consumer Services




Services to the Public


The Archives of Ontario offers a wide range of public services. Click on the services below to learn more. If you have any questions or require assistance, please contact us.

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Reference Services

Have a research question or need help locating records in the Archives’ holdings?

Reference staff are available virtually for reference interviews, one-on-one consultations, to assist you with searching the Archives’ collections, locating relevant Research Guides and Tools, ordering materials to view in our Reading Room and booking in-person appointments.
Reference staff are also available during in-person visits to assist with access to pre-ordered materials or using our microfilm readers.

Click here to book your reference interview now!

Please visit our Research Guides and Tools page for more information.

Orientation Sessions for Groups

Is your group interested in researching at the Archives?

Reference Archivists offer orientation sessions virtually to assist your group with understanding the basics of archival research and how to locate and access records in the Archives’ collections.

Sessions are particularly helpful for genealogical and educational groups, including post-secondary students.

For more information or to schedule an orientation session, click here to book an orientation consultation now!

Tours

Is your group interested in taking a virtual tour of our facility?

Our virtual tour presentations offer an introduction to our public spaces, including the Reading Room, as well as a rare opportunity to see behind the scenes and learn about our Preservation Services Lab, records storage vaults, Digitization Lab, Sound and Moving Image Lab and more.

Virtual tour presentations are offered free of charge to groups of 5 or more. They are typically around 45 minutes long, but we are happy to work with you to accommodate a shorter timeframe if needed. They can also be paired with our virtual orientation sessions and virtual educational workshops. 

For more information or to book a virtual tour presentation, please email reference@ontario.ca

In-person tours of the Archives of Ontario remain suspended until further notice.



Accessing Our Collections

Access to Collections In-Person

Need to access original records from the Archives holdings?

Original records and materials from the Archives’ holdings can be retrieved for viewing in-person in the Archives’ Reading Room, by appointment only.

Submit retrieval orders by email to: reference@ontario.ca
Reference Staff are also available to assist with preparing researcher’s retrieval orders.
Click here to book a reference interview now!

Already pre-ordered materials?

Click here to book an in-person visit now!



Access to Collections via FOI Request

Interested in accessing archival records governed by the Freedom of Information and Protection of Privacy Act (FIPPA)?

Requests for access to restricted government records held by the Archives of Ontario are processed in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA).

The records in the Archives’ collection must be reviewed with consideration to the requirements of FIPPA prior to disclosure.

Requesters may examine original records in the Archives’ Reading Room or receive copies in the mail or digitally

Please consult Customer Service Guide 109 for more information.



Reproduction Services

Reproductions

Interested in obtaining a copy of an item from the Archives’ holdings?

Records and materials from the Archives’ collections can be reproduced for research, private study or legal purposes.

Most items can be reproduced digitally and in hardcopy formats.

Reproduction requests are normally processed within 14 business days and are subject to the fees outlined in Customer Service Guide 105.

Researchers looking to exhibit, publish or broadcast copies of archival records can also submit a copyright request to the Archives, as per Customer Service Guide 108.

Please visit our Research Guides and Tools page for more information.

Certifications

Need a reproduction certified for legal or humanitarian purposes?

In lieu of providing the original, the Archives offers the certification of records in its holdings for legal or humanitarian reasons.

Certifications consist of a copy of the requested document or file with a form attached to the front stating that the reproduction is a true copy of the original. This is also signed and sealed by the delegate of the Archivist of Ontario.

Certifications are processed within 14 business days and are subject the to fees outlined in Customer Service Guide 105.


Educational Services

Educational Workshops for Students

Do you have a group of students wishing to learn more about archives?

Our educational team, archivists, and technicians carefully incorporate materials from our archival, library, and art collections to offer a valuable virtual workshop experience for your class; students may also have the option of a virtual tour of our facility.

To book a free virtual workshop for your students, please email reference@ontario.ca

Professional Development Workshops for Educators

Are you an educator wishing to learn more about archives and how to incorporate them into your teaching?

Using examples from the Archives of Ontario’s collections, our professional development sessions will explore historical inquiry through teaching with primary sources and model the use of archival materials in the classroom with activities and group discussion.

To book a free virtual educator workshop, please email reference@ontario.ca



Loans

Exhibit and Digitization Loans

Interested in loaning an item from our collections for exhibit or digitization purposes?

We are happy to accommodate loans of materials from our collections (Archives, Library, Art Collection).

Travelling Exhibits

Interested in borrowing and hosting a travelling exhibit from the Archives of Ontario?

A loan service that showcases the Archives' holdings in a variety of subject-based exhibits, these exhibits are available free of charge to any institution that wishes to borrow them.

To inquire about the Travelling Exhibit Loan Service, please email reference@ontario.ca

Microfilm Interloan

Need to access a microfilm from the Archives’ but unable to visit us in-person?

The Archives’ Microfilm Interloan program enables to borrowing of microfilmed archival records through a library or another institution belonging to the interlibrary loan network.

For more information, consult our online Microfilm Catalogue.