Microfilm Interloan Service

Essex County Surrogate Court Records


Surrogate Court Records Available on Interloan

To View the Microfilm


Use the listings below to identify the reel of microfilm that contains the information that you need. You may then:

  • Consult the appropriate reel at our reading room 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5

or

  • Borrow the reel through the Interlibrary Loan Department of your public library. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. These reels cannot leave the borrowing library, so make sure to request them from a library that has a microfilm reader.

or

  • Purchase the appropriate microfilm reel directly from the Archives of Ontario. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. For purchasing details, write the Archives of Ontario, 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5 (put "Attention: Customer Services - Micrographics" on the envelope), telephone 416-327-1600 (call toll-free 1-800-668-9933 in Ontario only), fax 416-327-1999, or email reference@ontario.ca. For pricing information consult Customer Service Guide 105: Reproduction Services and Fees - Word, PDF.

Indexes - 1785 to 1969


The Indexes are organized by surname initial, then by the date that the deceased's estate was dispersed. Most indexes will provide the number of the deceased's estate file. However, some indexes will only list the register and page number where the estate file number is recorded (in these cases, you must next order the appropriate register for the date when the deceased's estate was probated).

In the table below, determine the reel of microfilm that you need and note the Microfilm Reference code. Please note that many estates were not dispersed until the spouse had died. Once you have the microfilm, search for the name alphabetically, then record the estate file number found in the NUMBER column to the left of the name (this should be a duplicate of the NCB number).

  • 1785-1869: This is the "Old Series". Use the "Supplementary Index" on microfilm GS 2, reel 34. For 1783-1858 you may also wish to consult RG 22 Appendix A 25.
  • 1870-1930: This is the "New Series". Use the File Number in the NCB column. Note the date when the numbers repeat annually starting in 1904.

Go to Estate Files to determine what microfilm to order to see the estate file.

Indexes - 1785 to 1969

Indexes Year(s) Archives of Ontario Microfilm Reference Number
Index 1785-1969 GS 2, Reel 34

Registers - 1785 to 1930


The registers, also known as Probate and Administration books, contain the courthouse's copy of the grants of Letters of Probate (for estates with wills) and of Administration (for estates without wills). Information about registers is normally only included in this list if they serve as the only index to the estate file or if they contain the only copy of the wills.

In the table below, identify the volume that covers the time period relevant to your search and note the Microfilm Reference code. Once you have received the microfilm, look up the relevant entry using the volume and page number found in the index.

Registers - 1785 to 1930

Registers Year(s) Archives of Ontario Microfilm Reference Number
Vols. A-D 1785-1856 GS 2, Reel 35
Vols. E-G 1855-1883 GS 2, Reel 36
Vols. H-I 1883-1893 GS 2, Reel 37
Vols. J-K 1893-1900 GS 2, Reel 38
Vols. L 1900-1903 GS 2, Reel 39
Vols. M-O 1903-1909 MS 887, Reel 1076
Vols. O (cont.)-Q 1910-1913 MS 887, Reel 1077
Vols. R-S 1913-1916 MS 887, Reel 1078
Vols. T-U 1916-1919 MS 887, Reel 1079
Vols. V-W 1919-1922 MS 887, Reel 1080
Vols. W (cont.)-Y 1922-1924 MS 887, Reel 1081
Vols. Y (cont.) - Z
Vol. 1
1923-1926 MS 887, Reel 1082
Vols. 2-3 1927-1928 MS 887, Reel 1083
Vols. 3 (cont.) - 5 1928-1930 MS 887, Reel 1084
Vol. 5 (cont.) 1930 MS 887, Reel 1085

Estate Files - 1785 to 1930


Estate files contain all the documents needed to grant Letters Probate or Letters of Administration, including the petition for probate or administration, the original signed Will, oaths of executors or administrators, tally of assets, and related evidence.

In the table below, identify the microfilm which covers the time period and estate file number relevant to your search. Use the indexes to determine the estate file number. Order the appropriate microfilm, citing the Microfilm Reference code. Once you have the microfilm, look for the estate file number, which usually appears at the beginning of each file on the docket wrapper, and may appear elsewhere throughout the file.

Estate Files - 1785 to 1930

Estate Files Year(s) Archives of Ontario Microfilm Reference Number
0001-0047 1785-1805 GS 1, Reel 717
0048-0217 1805-1823 GS 1, Reel 718
0219-0404 1823-1834 GS 1, Reel 719
0405-0596 1834-1843 GS 1, Reel 720
0597-0781 1843-1851 GS 1, Reel 721
0782-0937 1851-1857 GS 1, Reel 722
0938-1055 1857-1863 GS 1, Reel 723
1056-1179 1863-1869 GS 1, Reel 724
0189-0328 1870-1874 GS 1, Reel 725
0329-0465 1874-1878 GS 1, Reel 726
0466-0587 1878-1882 GS 1, Reel 727
0588-0713 1882-1885 GS 1, Reel 728
0714-0855 1885-1887 GS 1, Reel 729
0856-0976 1887-1889 GS 1, Reel 730
0977-1080 1889-1890 GS 1, Reel 731
1081-1176 1890-1892 GS 1, Reel 732
1177-1279 1892-1893 GS 1, Reel 733
1280-1366 1893-1894 GS 1, Reel 734
1367-1468 1894-1895 GS 1, Reel 735
1469-1577 1895-1896 GS 1, Reel 736
1578-1687 1896-1897 GS 1, Reel 737
1688-1790 1897-1898 GS 1, Reel 738
1791-1895 1898-1899 GS 1, Reel 739
1896-2003 1899-1900 GS 1, Reel 740
2004-2035 1900 GS 1, Reel 741
2036-3040 1901 MS 887, Reel 466
3041-3189 1901-1902 MS 887, Reel 467
3190-3295 1902-1903 MS 887, Reel 468
3296-3321, 1903-1904 MS 887, Reel 469
#1-77 1904
#77-118, 1904 MS 887, Reel 470
#1-71 1905
#72-118, 1905 MS 887, Reel 471
#1-54 1906
#55-131, 1906 MS 887, Reel 472
#1-21 1907
#21-127 1907 MS 887, Reel 473
#128-139, 1907 MS 887, Reel 474
#1-91 1908
#92-162, 1908 MS 887, Reel 475
#1-40 1909
#41-104 1909 MS 887, Reel 476
#105-179, 1909 MS 887, Reel 477
#1-22 1910
#23-132 1910 MS 887, Reel 478
#133-192, 1910 MS 887, Reel 479
#1-62 1911
#63-170 1911 MS 887, Reel 480
#171-188, 1911 MS 887, Reel 481
#1-100 1912
#101-205 1912 MS 887, Reel 482
#206-211, 1912 MS 887, Reel 483
#1-111 1913
#112-204, 1913 MS 887, Reel 484
#1-31 1914
#32-156 1914 MS 887, Reel 485
#157-248 1914 MS 887, Reel 486
#1-27 1915
#28-145 1915 MS 887, Reel 487
#146-180, 1915 MS 887, Reel 488
#1-86 1916
#181-205, 1915 MS 887, Reel 489
#87-117 1916
#118-223, 1916 MS 887, Reel 490
#1-11 1917
#12-129 1917 MS 887, Reel 491
#130-205, 1917 MS 887, Reel 492
#1-37 1918
#38-154 1918 MS 887, Reel 493
#154-253 1918 MS 887, Reel 494
#1-10 1919
#11-128 1919 MS 887, Reel 495
#129-242 1919 MS 887, Reel 496
#243-275 1919 MS 887, Reel 497
#1-67 1920
#276-314 1919 MS 887, Reel 498
#68-149 [exc.88] 1920
#150-268 1920 MS 887, Reel 499
#269-334 1920 MS 887, Reel 500
#1-40 1921
#41-154 1921 MS 887, Reel 501
#88 1920 MS 887, Reel 502
#155-263 1921
#264-299 1921 MS 887, Reel 503
#1-73 1922
#74-183 1922 MS 887, Reel 504
#184-302 1922 MS 887, Reel 505
#303-308 1922 MS 887, Reel 506
#1-27 1923
#28-125 1923 MS 887, Reel 507
#126-243 1923 MS 887, Reel 508
#244-337 1923 MS 887, Reel 509
#1-10 1924
#11-127 1924 MS 887, Reel 510
#128-239 1924 MS 887, Reel 511
#240-311 1924 MS 887, Reel 512
#312-370 1924 MS 887, Reel 513
#1-42 1925
#43-160 1925 MS 887, Reel 514
#161-266 1925 MS 887, Reel 515
#267-348 1925 MS 887, Reel 516
#1-32 1926
#33-142 1926 MS 887, Reel 517
#142-255 1926 MS 887, Reel 518
#256-359 1926 MS 887, Reel 519
#360-407 1926 MS 887, Reel 520
#1-66 1927
#67-173 1927 MS 887, Reel 521
#174-279 1927 MS 887, Reel 522
#280-379 1927 MS 887, Reel 523
#380-413 1927 MS 887, Reel 524
#1-59 1928
#60-157 1928 MS 887, Reel 525
#158-247 1928 MS 887, Reel 526
#248-346 1928 MS 887, Reel 527
#347-432 1928 MS 887, Reel 528
#1-8 1929
#9-99 1929 MS 887, Reel 529
#100-195 1929 MS 887, Reel 530
#196-274 1929 MS 887, Reel 531
#275-359 1929 MS 887, Reel 532
#360-447 1929 MS 887, Reel 533
#1-90 1930 MS 887, Reel 534
#91-175 1930 MS 887, Reel 535
#176-269 1930 MS 887, Reel 536
#270-356 1930 MS 887, Reel 537
#357-401 1930 MS 887, Reel 538

Estate Files - 1931-1970


Estate Files processed between 1931 and 1970 are with the Archives of Ontario; they have not yet been microfilmed. To order a copy of all or part of an estate file please contact us with: the estate file number; year; name of county/district; and name of the deceased. Please include: your name; address; telephone number; and a brief description of what documents you would like copied (eg. the entire file, only the will, etc.). Also, please indicate if you need the copies to be certified.


Archives of Ontario
134 Ian Macdonald Blvd.
Toronto, Ontario
M7A 2C5
reference@ontario.ca

For details on photocopy charges, please see our Customer Service Guide 105: Reproduction Services and Fees - Word, PDF .

Estate files - after 1970


The estate files processed after 1970 have not yet been transferred to the Archives of Ontario. You must contact the courthouse listed below which originally dealt with that court matter.


Superior Court of Justice - Estates Division
245 Windsor Avenue
Windsor, Ontario
N9A 1J2
519-973-6620

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