Microfilm Interloan Service

United Counties of Northumberland and Durham Surrogate Court Records


Surrogate Court Records Available on Interloan

To View the Microfilm


Use the listings below to identify the reel of microfilm that contains the information that you need. You may then:

  • Consult the appropriate reel at our reading room 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5

or

  • Borrow the reel through the Interlibrary Loan Department of your public library. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. These reels cannot leave the borrowing library, so make sure to request them from a library that has a microfilm reader.

or

  • Purchase the appropriate microfilm reel directly from the Archives of Ontario. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. For purchasing details, write the Archives of Ontario, 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5 (put "Attention: Customer Services - Micrographics" on the envelope), telephone 416-327-1600 (call toll-free 1-800-668-9933 in Ontario only), fax 416-327-1999, or email reference@ontario.ca. For pricing information consult Customer Service Guide 105: Reproduction Services and Fees - Word, PDF.

Indexes - 1803 to 1967


The Indexes are organized by surname initial, then by the date that the deceased's estate was dispersed. Most indexes will provide the number of the deceased's estate file. However, some indexes will only list the register and page number where the estate file number is recorded (in these cases, you must next order the appropriate register for the date when the deceased's estate was probated).

In the table below, determine the reel of microfilm that you need, by the Microfilm Reference code. Please note that many estates were not dispersed until the spouse had died. Once you have the microfilm, search for the name alphabetically, then record the estate file number. Go to Estate Files to determine what microfilm to order to see the estate file.

  • 1803-1858: Files are arranged alphabetically. See microfilm GS 1, reels 1095 and 1096. For 1803-1858 you may wish to consult RG 22 Appendix A25 instead of the index.

  • 1858-1930: In the indexes, use the File Number in the NCB (non-contentious business) column.

Once you have the number, go to Estate Files to determine what microfilm to order to see the estate file.

Indexes - 1803 to 1967

Indexes Year(s) Archives of Ontario Microfilm Reference Number
Index 1800-1967 GS 2, Reel 115

Registers and Probate Books - 1803 to 1901


The registers, also known as Probate and Administration books, contain the courthouse's copy of the grants of Letters of Probate (for estates with wills) and of Administration (for estates without wills). Information about registers is normally only included in this list if they serve as the only index to the estate file or if they contain the only copy of the wills.

In the table below, identify the volume that covers the time period relevant to your search and note the Microfilm Reference code. Once you have received the microfilm, look up the relevant entry using the volume and page number found in the index.

Registers and Probate Books - 1803 to 1879

Registers Year(s) Archives of Ontario Microfilm Reference Number
  1803-1852 GS 2, Reel 116
  1853-1867 GS 2, Reel 117
  1867-1874 GS 2, Reel 118
Probate Books - 1874-1901 
Vols. A-B 1874-1877 GS 2, Reel 119
Vols. C-E 1877-1882 GS 2, Reel 120
Vols. F-G 1882-1885 GS 2, Reel 121
Vols. H-I 1886-1888 GS 2, Reel 122
Vols. J-K 1888-1890 GS 2, Reel 123
Vols. L 1890-1892 GS 2, Reel 124
Vols. M-N 1892-1894 GS 2, Reel 125
Vols. O-P 1894-1896 GS 2, Reel 126
Vols. Q-R 1896-1898 GS 2, Reel 127
Vols. S_t 1899-1901 GS 2, Reel 128


Estate Files - 1845 to 1930


Estate files contain all the documents needed to grant Letters Probate or Letters of Administration, including the petition for probate or administration, the original signed Will, oaths of executors or administrators, tally of assets, and related evidence.

In the table below, identify the microfilm which covers the time period and estate file number relevant to your search. Use the indexes to determine the estate file number. Order the appropriate microfilm, citing the Microfilm Reference code. Once you have the microfilm, look for the estate file number, which usually appears at the beginning of each file on the docket wrapper, and may appear elsewhere throughout the file.

Estate Files - 1845 to 1930

Estate Files Year(s) Archives of Ontario Microfilm Reference Number
A-P 1803-1858 GS 1, Reel 1095
P-W 1803-1858 GS 1, Reel 1096
[New Series] [NCB#] 1-104 1858-1861
105-230 1861-1863 GS 1, Reel 1097
231-348 1864-1866 GS 1, Reel 1098
349-470 1866-1867 GS 1, Reel 1099
471-582 1868-1871 GS 1, Reel 1100
584-697 1869-1871 GS 1, Reel 1101
698-825 1871-1873 GS 1, Reel 1102
826-945 1873-1874 GS 1, Reel 1103
946-1072 1874-1876 GS 1, Reel 1104
1073-1191 1876-1877 GS 1, Reel 1105
1192-1314 1877-1878 GS 1, Reel 1106
1315-1435 1878-1879 GS 1, Reel 1107
1436-1550 1879-1881 GS 1, Reel 1108
1551-1669 1881-1882 GS 1, Reel 1109
1670-1794 1882-1883 GS 1, Reel 1110
1795-1915 1883-1884 GS 1, Reel 1111
1915-2035 1884-1885 GS 1, Reel 1112
2037-2165 1885-1886 GS 1, Reel 1113
2166-2284 1886-1887 GS 1, Reel 1114
2285-2399 1887-1888 GS 1, Reel 1115
2400-2506 1888-1889 GS 1, Reel 1116
2507-2616 1889 GS 1, Reel 1117
2617-2717 1889-1890 GS 1, Reel 1118
2718-2823 1890 GS 1, Reel 1119
2824-2923 1890-1891 GS 1, Reel 1120
2924-3026 1891 GS 1, Reel 1121
3027-3132 1891 GS 1, Reel 1122
3133-3235 1892-1893 GS 1, Reel 1123
3237-3340 1893 GS 1, Reel 1124
3341-3440 1893-1894 GS 1, Reel 1125
3441-3544 1894 GS 1, Reel 1126
3545-3640 1894-1895 GS 1, Reel 1127
3641-3750 1895 GS 1, Reel 1128
3751-3854 1895-1896 GS 1, Reel 1129
3855-3954 1896-1897 GS 1, Reel 1130
3955-4055 1897 GS 1, Reel 1131
4056-4154 1897-1898 GS 1, Reel 1132
4155-4250 1898 GS 1, Reel 1133
4251-4347 1898-1899 GS 1, Reel 1134
4348-4451 1899 GS 1, Reel 1135
4452-4574 1899-1900 GS 1, Reel 1136
4575-4634 1900 GS 1, Reel 1137
4627-4644 1901 MS 887, Reel 1532
5030-5130 1903 MS 887, Reel 1536
5131-5218 1903-1904 MS 887, Reel 1537
5219-5319 1904 MS 887, Reel 1538
5320-5394 1904 MS 887, Reel 1539
5395-5489 1904-1905 MS 887, Reel 1540
5490-5580 1905 MS 887, Reel 1541
5581-5680 1905-1906 MS 887, Reel 1542
5681-5791 1906 MS 887, Reel 1543
5792-5897 1906-1907 MS 887, Reel 1544
5898-5998 1907 MS 887, Reel 1545
5999-6101 1907-1908 MS 887, Reel 1546
6102-6213 1908 MS 887, Reel 1547
6214-6299 1908-1909 MS 887, Reel 1548
6300-6405 1909 MS 887, Reel 1549
6406-6504 1909-1910 MS 887, Reel 1550
6505-6606 1910 MS 887, Reel 1551
6606-6702 1910-1911 MS 887, Reel 1552
6703-6803 1911 MS 887, Reel 1553
6804-6905 1911-1912 MS 887, Reel 1554
6906-7003 1912 MS 887, Reel 1555
7004-7106 1912 MS 887, Reel 1556
7107-7218 1912-1913 MS 887, Reel 1557
7219-7331 1913 MS 887, Reel 1558
7332-7396 1913-1914 MS 887, Reel 1559
7397-7495 1914 MS 887, Reel 1560
7496-7596 1914-1915 MS 887, Reel 1561
7597-7690 1915 MS 887, Reel 1562
7691-7749 1915 MS 887, Reel 1563
7750-7836 1915 MS 887, Reel 1564
7837-7941 1915-1916 MS 887, Reel 1565
7941-8030 1916 MS 887, Reel 1566
8031-8134 1916-1917 MS 887, Reel 1567
8135-8241 1917 MS 887, Reel 1568
8242-8341 1917-1918 MS 887, Reel 1569
8342-8450 1918 MS 887, Reel 1570
8451-8637 1918 MS 887, Reel 1571
8541-8638 1918-1919 MS 887, Reel 1572
8638-8741 1919 MS 887, Reel 1573
8742-8841 1919 MS 887, Reel 1574
8842-8940 1919-1920 MS 887, Reel 1575
8941-9042 1920 MS 887, Reel 1576
9043-9133 1920 MS 887, Reel 1577
9134-9228 1920-1921 MS 887, Reel 1578
9229-9331 1921 MS 887, Reel 1579
9332-9423 1921 MS 887, Reel 1580
9424-9527 1921-1922 MS 887, Reel 1581
9528-9632 1922 MS 887, Reel 1582
9633-9744 1922 MS 887, Reel 1583
9745-9856 1922-1923 MS 887, Reel 1584
9857-9952 1923 MS 887, Reel 1585
9953-10052 1923 MS 887, Reel 1586
10053-10148 1923-1924 MS 887, Reel 1587
10149-10229 1924 MS 887, Reel 1588
10149-10229 1924 MS 887, Reel 1588
10230-10332 1924 MS 887, Reel 1589
10333-10426 1924-1925 MS 887, Reel 1590
10427-10528 1925 MS 887, Reel 1591
10529-10638 1925 MS 887, Reel 1592
10639-10736 1925-1926 MS 887, Reel 1593
10737-10836 1926 MS 887, Reel 1594
10837-10943 1926 MS 887, Reel 1595
10944-11011 1926-1927 MS 887, Reel 1596
11011-11086 1927 MS 887, Reel 1597
11087-11163 1927 MS 887, Reel 1598
11164-11236 1927-1928 MS 887, Reel 1599
11236-11309 1928 MS 887, Reel 1600
11310-11375 1928 MS 887, Reel 1601
11376-11444 1928 MS 887, Reel 1602
11445-11515 1928-1929 MS 887, Reel 1603
11516-11591 1929 MS 887, Reel 1604
11592-11671 1929 MS 887, Reel 1605
11672-11750 1929 MS 887, Reel 1606
11751-11840 1929 MS 887, Reel 1607
11841-11921 1929-1930 MS 887, Reel 1608
11922-11997 1930 MS 887, Reel 1609
11998-12084 1930 MS 887, Reel 1610
12085-12170 1930 MS 887, Reel 1611
12171-12189 1930 MS 887, Reel 1612

Estate Files - 1931-1970


Estate Files processed between 1931 and 1970 are with the Archives of Ontario; they have not yet been microfilmed. To order a copy of all or part of an estate file please contact us with: the estate file number; year; name of county/district; and name of the deceased. Please include: your name; address; telephone number; and a brief description of what documents you would like copied (eg. the entire file, only the will, etc.). Also, please indicate if you need the copies to be certified.


Archives of Ontario
134 Ian Macdonald Blvd.
Toronto, Ontario
M7A 2C5
reference@ontario.ca

For details on photocopy charges, please see our Customer Service Guide 105: Reproduction Services and Fees - Word, PDF .

Estate Files - after 1970


The estate files processed after 1970 have not yet been transferred to the Archives of Ontario. You must contact the courthouse listed below which originally dealt with that court matter.
Superior Court of Justice - Estates Division
860 William Street
Cobourg, Ontario
K9A 3A9
905-430-5815

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