Microfilm Interloan Service

Waterloo County Surrogate Court Records


Surrogate Court Records Available on Interloan

 

To View the Microfilm


Use the listings below to identify the reel of microfilm that contains the information that you need. You may then:

  • Consult the appropriate reel at our reading room 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5

or

  • Borrow the reel through the Interlibrary Loan Department of your public library. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. These reels cannot leave the borrowing library, so make sure to request them from a library that has a microfilm reader.

or

  • Purchase the appropriate microfilm reel directly from the Archives of Ontario. Quote GS 1, GS 2 or MS 887 and the appropriate reel #. For purchasing details, write the Archives of Ontario, 134 Ian Macdonald Blvd., Toronto, Ontario M7A 2C5 (put "Attention: Customer Services - Micrographics" on the envelope), telephone 416-327-1600 (call toll-free 1-800-668-9933 in Ontario only), fax 416-327-1999, or email reference@ontario.ca. For pricing information consult Customer Service Guide 105: Reproduction Services and Fees.

Indexes - 1853 to 1961


The Indexes are organized by surname initial, then by the date that the deceased's estate was dispersed. Most indexes will provide the number of the deceased's estate file. However, some indexes will only list the register and page number where the estate file number is recorded (in these cases, you must next order the appropriate register for the date when the deceased's estate was probated).

In the table below, determine the reel of microfilm that you need and note the Microfilm Reference code. Please note that many estates were not dispersed until the spouse had died. Once you have the microfilm, search for the name alphabetically, then record the estate file number. Use the file number in the GRANT column of the index.

  • 1853-1930: Use the file number in the GRANT column.

  • NOTE: In 1858, the Court stopped at #184 (Old Series) and restarted at #1 (New Series) again. Also note that both series are filmed together on microfilms GS 1, reels 375 and 376.

Go to Estate Files to determine what microfilm to order to see the estate file.

Indexes - 1853 to 1961

Indexes Year(s) Archives of Ontario Microfilm Reference Number
Index 1853-1961 GS 2, Reel 197

Registers - 1853 to 1902


The registers, also known as Probate and Administration books, contain the courthouse's copy of the grants of Letters of Probate (for estates with wills) and of Administration (for estates without wills). Information about registers is normally only included in this list if they serve as the only index to the estate file or if they contain the only copy of the wills.

In the table below, identify the volume that covers the time period relevant to your search and note the Microfilm Reference code. Once you have received the microfilm, look up the relevant entry using the volume and page number found in the index.

Registers - 1853 to 1902

Registers Year(s) Archives of Ontario Microfilm Reference Number
Vol. A 1853-1871 GS 2, Reel 197
Vol. B 1871-1876 GS 2, Reel 198
Vol. C 1876-1881 GS 2, Reel 199
Vol. D 1881-1884 GS 2, Reel 200
Vol. E 1884-1888 GS 2, Reel 201
Vol. F 1888-1891 GS 2, Reel 202
Vol. G 1891-1894 GS 2, Reel 203
Vol. H 1894-1896 GS 2, Reel 204
Vol. I 1896-1899 GS 2, Reel 205
Vol. J 1899-1902 GS 2, Reel 206


Estate Files - 1853 to 1930


Estate files contain all the documents needed to grant Letters Probate or Letters of Administration, including the petition for probate or administration, the original signed Will, oaths of executors or administrators, tally of assets, and related evidence.

In the table below, identify the microfilm which covers the time period and estate file number relevant to your search. Use the indexes to determine the estate file number. Order the appropriate microfilm, citing the Microfilm Reference code. Once you have the microfilm, look for the estate file number, which usually appears at the beginning of each file on the docket wrapper, and may appear elsewhere throughout the file.

Estate Files - 1853 to 1930

Estate Files Year(s) Archives of Ontario Microfilm Reference Number
1-61 1853-1855 GS 1, Reel 375
61-184 plus retakes 1855-1861 GS 1, Reel 376
107-232 1861-1864 GS 1, Reel 377
233-345 1864-1866 GS 1, Reel 378
346-476 1866-1868 GS 1, Reel 379
477-592 1868-1871 GS 1, Reel 380
593-709 1871-1872 GS 1, Reel 381
710-833 1872-1874 GS 1, Reel 382
834-962 1874-1876 GS 1, Reel 383
963-1093 1876-1878 GS 1, Reel 384
1094-1209 1878-1879 GS 1, Reel 385
1209-1327 1879-1881 GS 1, Reel 386
1328-1432 1881-1882 GS 1, Reel 387
1432-1550 1882-1883 GS 1, Reel 388
1551-1672 1883-1884 GS 1, Reel 389
1673-1794 1884-1886 GS 1, Reel 390
1795-1908 1886-1887 GS 1, Reel 391
1909-2025 1887-1888 GS 1, Reel 392
2026-2132 1888-1889 GS 1, Reel 393
2133-2235 1889 GS 1, Reel 394
2236-2349 1889-1891 GS 1, Reel 395
2350-2457 1891 GS 1, Reel 396
2458-2562 1891-1892 GS 1, Reel 397
2563-2663 1892-1893 GS 1, Reel 398
2664-2761 1893-1894 GS 1, Reel 399
2762-2838 1894 GS 1, Reel 400
2839-2939 1894-1895 GS 1, Reel 401
2940-3035 1895-1896 GS 1, Reel 402
3036-3138 1896 GS 1, Reel 403
3139-3241 1896-1897 GS 1, Reel 404
3242-3342 1897-1898 GS 1, Reel 405
3343-3442 1898 GS 1, Reel 406
3443-3540 1898-1899 GS 1, Reel 407
3541-3637 1899-1900 GS 1, Reel 408
3638-3705, 3724 1900 MS 1516
3706-3845 1900-1901 MS 1588
4010-4129 1902-1903 MS 1590
4130-4249 (missing 4130) 1903-1904 MS 1591
4250-4365 1904-1905 MS 1592
4366-4482 1905 MS 1593
4483-4606 1905-1906 MS 1594
4607-4732 1906-1907 MS 1595
4733-4855 1907-1908 MS 1596
4856-4974 1908 MS 1597
4975-5094 1908-1909 MS 1598
5095-5183 1909 MS 1599
5184-5306 1909-1910 MS 1600
5307-5417 1910-1911 MS 1601
5418-5533 1911 MS 1602
5534-5646 1911-1912 MS 1603
5647-5759 1912 MS 1604
5760-5871 1912-1913 MS 1605
5872-5984 1913 MS 1606
5985-6091 1913-1914 MS 1607
6092-6206 1914 MS 1608
6207-6312 1914-1915 MS 1609
6313-6420 1915 MS 1610
6421-6536 1915-1916 MS 1611
6537-6652 1916 MS 1612
6653-6769 1916-1917 MS 1613
6770-6883 1917 MS 1614
6884-6993 1917-1918 MS 1615
6994-7106 1918 MS 1616
7107-7217 (missing 7123) 1918 MS 1617
7218-7334 1918-1919 MS 1618
7335-7450 (missing 7419) 1919 MS 1619
7451-7569 1919-1920 MS 1620
7570-7675 1920 MS 1621
7676-7784 1920-1921 MS 1622
7785-7889 1921 MS 1623
7890-8004 1921-1922 MS 1624
8005-8117 1922 MS 1625
8118-8230 1922-1923 MS 1626
8231-8344 1923 MS 1627
8345-8456 1923 MS 1628
8457-8566 1923-1924 MS 1629
8567-8667 1924 MS 1630
8668-8774 1924 MS 1631
8775-8887 1924-1925 MS 1632
8888-8997 1925 MS 1633
8998-9107 1925-1926 MS 1634
9108-9216 1926 MS 1635
9217-9321 1926 MS 1636
9322-9430 1926-1927 MS 1637
9431-9529 1927 MS 1638
9530-9634 1927 MS 1506
9635-9735 1927-1928 MS 1507
9736-9840 1928 MS 1508
9841-9950 1928 MS 1509
9951-10061 1928-1929 MS 1510
10062-10171 1929 MS 1511
10172-10258 1929 MS 1512
10259-10365 1929-1930 MS 1513
10366-10473 1930 MS 1514
10474-10586 1930 MS 1515
10587-10620 1930 MS 1516

Estate Files – 1931-1970


Estate Files processed between 1931 and 1970 are with the Archives of Ontario; they have not yet been microfilmed. To order a copy of all or part of an estate file please contact us with: the estate file number; year; name of county/district; and name of the deceased. Please include: your name; address; telephone number; and a brief description of what documents you would like copied (eg. the entire file, only the will, etc.). Also, please indicate if you need the copies to be certified.


Archives of Ontario
134 Ian Macdonald Blvd.
Toronto, Ontario
M7A 2C5
reference@ontario.ca

For details on photocopy charges, please see our Customer Service Guide 105: Reproduction Services and Fees - Word, PDF .

Estate Files – after 1970


The estate files processed after 1970 have not yet been transferred to the Archives of Ontario. You must contact the courthouse listed below which originally dealt with that court matter.


Superior Court of Justice - Estates Division
20 Weber Street East
Kitchener, Ontario
N2H 1C3
519-741-3200

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